Description
When to use this stamp
Apply the stamp to a loan slip, cover sheet or other record suitable for your filing procedure. Record which file was issued and who received it before the file leaves the counter or cabinet. A returned-on field closes the record after the actual return is checked. The stamp does not track a file automatically, grant permission to view its contents or replace your organisation’s access and retention rules.
Plan the handwritten fields
Keep the file reference separate from the borrower name so staff can identify both without guessing. Use the issue and due fields to distinguish the date of handover from the expected return. Leave the final line available for the return date and checking staff member. If handwriting room is more important than the number of fields, shorten labels or split the last line across additional rows in the live editor.
Choose the right workflow
This format is for a file being borrowed and later returned. Received Mail Routing assigns incoming correspondence to a next owner, and Internal Circulation sends a document through a reading sequence. Those actions do not necessarily involve a return deadline. Select the loan layout only when a physical item should come back, and use your own identifier on the slip rather than exposing confidential file contents in a reusable impression.
Impression size and editing
The print area is 70 mm wide by 40 mm high, not the size of the casing. All wording and line breaks are editable in the existing StampOz editor. Choose Black, Blue or Red ink. Check the live overflow warnings and allow practical room for handwriting; the enlarged preview is not an actual-size paper sample. The underlying physical stamp and price follow the matching custom stamp size.
Questions about this layout
Should I stamp the original document?
Use the surface allowed by your own records procedure. A separate loan slip or cover sheet may be preferable when an original must remain unmarked.
Can I add a records-room name?
Yes. All lines are editable. A fixed team name can identify the issuing location, while file references and borrower details remain blank for individual loans.
Is this a secure file-tracking system?
No. It is a paper-record aid. Staff must maintain the actual loan record, control access and check the file back in through the organisation’s normal process.
Proof before production
Review every line, blank space and ink choice in your saved design. Production starts only after approval of the specific final proof; ticking the product acknowledgement is not final artwork approval. Read the proof process and delivery information before ordering. Do not put private customer details into permanent wording intended for unrelated records.
