Description
When to use this stamp
Use the stamp on a circulation cover sheet or another surface appropriate for your document process. Readers can record their initials and the date before forwarding the paperwork to the next recipient. The return-to line identifies where the document should finish. A circulation record shows the requested route; it does not certify that every reader agreed with the content or that a manager authorised the proposal.
Plan the handwritten fields
Keep the opening instruction short and explain any detailed review task in the document itself. Reserve a readable space for initials and a date, then identify the next recipient and final return destination. You may replace the generic request with a department-specific instruction. If several people need separate entries, use a separate circulation sheet or add rows that remain legible within the preview, rather than compressing an entire distribution list into tiny type.
Choose the right workflow
Choose Internal Circulation for successive readers of the same paperwork. Received Mail Routing is more suitable when reception assigns an incoming item to one team. Document Loan Record is intended for a file issued to a borrower with a return deadline. Circulation is also different from approval: if a document needs a formal decision, retain the organisation’s separate signing or approval process after the reading stage.
Impression size and editing
The print area is 90 mm wide by 40 mm high, not the size of the casing. All wording and line breaks are editable in the existing StampOz editor. Choose Black, Blue or Red ink. Check the live overflow warnings and allow practical room for handwriting; the enlarged preview is not an actual-size paper sample. The underlying physical stamp and price follow the matching custom stamp size.
Questions about this layout
Does adding initials mean approval?
Not by itself. The sample records circulation and review, not a formal approval decision. Use wording that accurately describes your workplace process.
Can the return-to team be permanent?
Yes. Replace that blank with the fixed destination if every document returns to the same team. Keep changing recipient details handwritten.
Will a long distribution list fit?
Not necessarily. Readability depends on the full wording, line breaks and font size. Use the preview warnings and final proof, or keep the full reader list on a separate sheet.
Proof before production
Review every line, blank space and ink choice in your saved design. Production starts only after approval of the specific final proof; ticking the product acknowledgement is not final artwork approval. Read the proof process and delivery information before ordering. Do not put private customer details into permanent wording intended for unrelated records.
